Can Benefits Plan Design Reduce Fraud?

There is a sign at the gas station across the street from our office that states “fuel theft affects us all.” Healthcare claim fraud is no different – as the ultimate cost of fraudulent claiming is higher premiums or a reduction in coverage for everyone.

Fraud, unfortunately, is a constant concern in the employee benefits industry. One way to reduce it is by helping plan members realize they have a tangible financial stake in how they use benefits. This can be achieved through smart plan design – a vital component in the prevention of fraudulent claims.

One method to limit exposure to risk is by setting combined maximums, such as overall individual and family maximums on paramedical claims. Unscrupulous service providers use a number of schemes in an effort to defraud benefits providers. Setting overall maximums mitigates the damage that these kinds of fraudulent claims can do to your plan.

Health Care Spending Accounts (HSAs) are another plan design option that can eliminate a lot of the motivation for fraud. The overall dollar amount is limited, so fraudulent claims take away from funds that could be used for other, legitimate expenses. HSA Explanations of Benefits show the account balance after every claim. If a member is knowingly defrauding their plan, they can see that they are depleting a finite amount. HSAs encourage members to be more prudent with their health care choices. They can also be used as a partial alternative to core coverage. Rather than placing combined maximums on certain core portions of their plans, many employers are simply removing those portions of their plans and substituting a Health Care Spending Account. The employers reduce their risk while the employees receive more flexibility in their coverage.


Our approach to preventing benefits fraud

We always strive to balance our industry-leading claims turnaround time with protecting the financial integrity of our clients’ benefits plans.

Our first line of defence against benefits fraud is helping you build a properly designed benefits plan. Once claims are submitted, real live people assess your employee claims, allowing for trained evaluation by attentive adjudicators. Auditing is done on an ongoing basis as patterns emerge. Where necessary, we contact the member or the service provider by phone for clarification to expedite the process. We are continuously fostering relationships with the colleges and associations responsible for regulating the practitioners. These relationships allow us to resolve service provider issues in a timely fashion.

We are also active members of The Canadian Healthcare Anti-Fraud Association (CHCAA – http://www.chcaa.org). Every month we join industry peers to discuss better ways to combat benefits fraud. This cooperation extends beyond the meetings, allowing us to ensure that – among other things – there is no “double dipping” going on (wherein a member or service provider claims with multiple carriers, allowing them to be reimbursed in excess of 100%).

To request more information about our approach to preventing benefits fraud, contact us today.

Posted in Custom Group Benefits, Healthcare claim fraud | Comments Off

The Joy of Executive Benefits

To control costs, most conventional plans include specific maximums for expenses including paramedical services, vision care, major restorative dental, and orthodontics. Such restrictions may not be appropriate for business owners and executives who will then be out of pocket for amounts over these maximums. To pay for these expenses, a high wage earner would need to dedicate roughly double the amount of the expense from their personal income, since approximately half of their salary will go towards income taxes. In contrast, under an executive benefits plan these costs become a tax-deductible expense to the business, just like any other benefit.

Conventional plans sometimes provide the option of “cost plus” programs, where amounts outside of the normal contract terms can be separately funded and reimbursed. This option, while it can be cost effective, is most appropriate for emergency expenses as it carries with it several potential disadvantages. Cost plus claims require additional administrative steps for the executive, a separate cheque must be cut and sent to the insurer for the claim, and time delays are introduced into the process.

In contrast, a typical executive benefits plan administered by The Benefits Trust includes the following features:

- 100% coverage with no maximums.
- All claims are processed on the first submission without added administrative steps.
- The most tax-effective method of reimbursement for both the company and the individual executive.

This level of coverage can easily be introduced into a conventional plan design administered by The Benefits Trust.

Another flexible alternative is the addition of a health care spending account for the executive suite. Executive HSAs can be administered independently from the company group benefits plan and offer the same favourable tax treatment as a regular HSA, while allowing for reimbursement of items not covered under the conventional plan. Common expenses include executive medicals, corrective laser eye surgery, dental implants, and adult orthodontics, to name only a few. While this option requires separate submission of executive claims to the HSA administrator, it has the advantage of complete privacy for executive claims. In all other respects, the executives continue to participate in the company benefits plan on the same basis as other employees.

To find out more about setting up an executive benefits plan for your business, talk to your advisor or call us at 1-800-487-2993.

Happy holidays from The Benefits Trust!

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Custom Group Benefits Plans: Why They’re Not Just for Big Business (in less than 293 words)

We’re often surprised here at The Benefits Trust by how many companies and advisors believe that a customized group plan is beyond the reach of small business. While this may have been true many years ago, it’s certainly no longer the case.

To understand why, we need to go back in time.

Clearly, administering group benefits plans is a computation intensive activity. Imagine tracking every plan parameter, every claim and every payment for thousands of employees and companies. Add to that the associated regulatory requirements to maintain records and comply with audits and we start to understand the complexities. As a result, group benefits plans could only feasibly be administered by large insurers with entire rooms filled with computing machines or large employers with the resources to manage their own plan.

Consequently, only very large companies could afford to build and administer customized plans for their business. Smaller companies had little flexibility and little choice in terms of plan design. The only options were to choose from commoditized plans offered by the large traditional insurance companies. It was an acceptable solution, but not the best solution for a small business.

But advancements in technology allowed a new breed of group insurance administrators to emerge. They are the Third Party Administrators (TPAs) who began offering third party Administration Services Only (ASO) Plans.

At the Benefits Trust, we have built our business to be lean, nimble and flexible to serve small business well. Successful companies with under 100 employees can finally have access to affordable customized employee benefits plans strategically designed for their business. We offer a level of service and flexibility once exclusively enjoyed by larger businesses.

Contact us today to learn more about developing a custom group benefits plan for your business.

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Power Outage

We are unavailable Friday, October 14 due to a power outage and will resume regular hours on Monday, October 17.

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The Cost Advantages of Budgeted ASO for Small Employers

Historically, self-funded or administrative services only (ASO) contracts for group benefits have been the domain of “big business”.  But smaller employers are demanding greater transparency and flexibility from benefits providers.  Budgeted ASO plans are increasingly popular in response to these demands.

The key pricing factors to consider when comparing benefits plan providers are: the competitiveness of the administration fees for the services provided; and who has ownership of any surpluses or deficits (the employer or the insurer).  In effect, in the benefits plan game, the employer becomes the “house”, and keeps any surplus in lower claims years, while being protected from the risk of catastrophic claims costs through pooled stop loss insurance.

Budgeted ASO plans set funding levels based on the same factors as traditional group benefits plans:

  • Premiums for insurance to protect against catastrophic risk, such as life insurance, long term disability, out of country emergency medical, etc.,
  • Claim costs for routine medical and dental claims, and
  • Administration fees to manage the program.

Unlike a budgeted ASO arrangement, the monthly premiums for traditional insured plans also include insurer reserves, and significantly higher inflation factors, which add to the renewal cost of an employer’s plan.

Insurers also tend to apply high administration fees to smaller businesses, generally ranging from 25% to 35%.  The Benefits Trust, a budgeted ASO provider, offers benefits plans specifically designed to serve the needs of smaller businesses.  The result is more competitive administration fees of 12% to 20% for the same size businesses.

When comparing traditional plan funding with budgeted ASO plans, it is important to remember that with budgeted ASO you pay only for your actual paid claims experience.  This works just as effectively for small groups of 5 to 50, as it does for large groups of hundreds of employees.  And with the budgeted ASO model, smaller employers gain full transparency and flexibility for their group benefits plans.

To learn more about the advantages of budgeted ASO arrangements for small and medium sized businesses, talk to your insurance agent, or contact The Benefits Trust directly.

Posted in Administrative Services Only, Benefits, Budgeted ASO | Comments Off

Tips for Travelling

Travel medical insurance continues to be very important for Canadians traveling outside of their home province.  If you are traveling outside of your home province, consider these tips:

  • Find out if your group benefits plan includes travel medical insurance.
    Check your employee benefits booklet, ask your plan administrator, or call The Benefits Trust.  If your group benefits plan does not include travel medical insurance, there are a lot of other resources available to Canadians.  Contact an independent insurer like Expert Travel Financial Security (etfsinc.com) or Travel Underwriters (travelunderwriters.com); CAA and other member associations may offer this coverage; or ask your travel agent.
  • Check the terms and conditions of your travel insurance plan.
    Individual or personal travel insurance plans, and group travel insurance through an employer’s benefits plan, can be different.  The duration of coverage can vary a lot, from just a few days, up to 60 days of travel or more.  Individual plans may have restrictions for pre-existing conditions, while group travel insurance through an employer’s plan generally won’t have pre-existing condition limitations.  Review the policy or booklet for your travel medical insurance, or contact the insurance company with questions.
  • Make sure you have a travel assist card.
    When your group benefits plan includes travel medical insurance, you should be given a travel assist card with toll free or collect call phone numbers.  If you have a sudden, unexpected medical emergency while traveling, these emergency phone numbers give immediate access to the travel assist service provider.  Ask your plan administrator for a card if you don’t have one, or can’t find it.
  • Take your travel assist card with you.
    When you travel outside your home province, it’s a good idea to make copies of the travel assist card.  Put copies in suitcases, carry-on bags, backpacks, or purses.  If one item is lost in transit, you still need to have a copy of these important phone numbers in case of a medical emergency.  We also suggest emailing the information or a scan of the card to yourself.  Use a web-based email so you can access it from anywhere.
  • Don’t wait until you get home to open a claim.
    If you have a sudden, unexpected illness or injury while traveling, all travel insurers recommend that you call at the time of incident, or as soon as possible.  Travel assist services can help with a wide range of issues including translation of foreign language, emergency transportation home if medically required, and may even guarantee payment to a hospital or service provider.  It’s best to call as soon as you can so you can access these services.

If you have any questions about the coverage included in your employee benefits plan, please contact us by phone, fax, or email.

Posted in Benefits, Out of Country Coverage, Travel Insurance | Comments Off

Happy Canada Day!

We live in a country where opportunities for travel abound. This might take the form of day trips to a local park; road trips across our many provinces and territories; or trips to destinations around the world. Travel can be an adventure and a learning experience. As Canadians, we feel fortunate to enjoy the freedom to travel.

Hopefully this Canada Day, and over the upcoming year, you will have the chance to expand your horizons both around the corner and around the globe.

Thanks to Canada and the opportunities it provides, The Benefits Trust continues to grow and prosper. Together with our broker partners, we provide creative employee benefits administration solutions to hundreds of Canadian businesses. In this amazing country, we have enjoyed remarkable growth and no end of opportunities. We hope that you will take a moment to reflect on your own success in Canada, and join us in celebrating our magnificent country.

From all of us at The Benefits Trust,

Have a wonderful Canada Day!

 

 

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Client Service vs. Customer Service

This is the presentation that Rob recently gave at the Independent Financial Brokers Spring Summit in Toronto.

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Potential Canada Post Strike

Your Employee Benefits Plan and A Potential Strike at Canada Post

There is the potential for a strike affecting the operations of Canada Post as early as midnight on Thursday, June 2, 2011.

The Benefits Trust would like to assist our clients to ensure continued timely processing of benefits claims during this period.

In the event of a strike, we will accept packages sent by courier (at your cost) with batches of completed benefits claim forms collected from your employees.  Dental claim forms continue to be accepted by fax.

We will also temporarily accept medical and dental claims submitted by email to claims@thebenefitstrust.com during the course of the strike.

Emailed claims must include scanned copies of all of the following:

  • fully completed claim form signed by the employee
  • original receipts
  • if appropriate, original physician’s recommendation.

Please note that incomplete claims may be declined or delayed pending additional information.  Claims submitted by email may be individually audited, and we may request submission of original receipts at a later date.

Employees are also welcome to personally drop off their claims at our office at
3800 Steeles Avenue West, Suite 102W, Vaughan (NW corner of Steeles Avenue and Old Weston Road).  We will call the employee to advise when the processed claim can be picked up, if the employee would like to do so.

We are committed to maintaining our high service standards in claim turnaround time.  Until service from Canada Post resumes, The Benefits Trust will return claim payments in batches via courier to our clients’ offices to be distributed, in sealed envelopes addressed individually to employees.

Direct deposit of claims payments continues to be available for employees.

If you or your employees have any questions, please contact our office at
info@thebenefitstrust.com or 1-800-487-2993.

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The Benefits Trust in the Community

Spring is a time to celebrate community.  The Benefits Trust is proud of our involvement in community and charitable events, in support of our staff and our clients’ important causes across Canada.

A few notable events this winter, spring, and summer:

  • Ronald McDonald House Charities – Fundraising through the Ski Challenge and auction at Mont Tremblant, QC with the participation of our President, Rob Crowder
  • Ronald McDonald House BC – Record setting fundraising at the Ski Challenge and auction in Whistler, BC with the participation of our President, Rob Crowder
  • Parkview Home and Parkview Services for Seniors in Stouffville, ON – Auction donation from The Benefits Trust in support of the Celebration of Spring fundraising event
  • Innovators Ball in Toronto, ON – Fundraising in support of programs at the Ontario Science Centre by guest auctioneer, our President, Rob Crowder
  • Community Living Burlington 31st Annual Walk’n Roll in Burlington, ON – Donation to help raise funds for wheelchair accessible vans
  • Nitsopoulos Family Charity Classic in the Niagara Region, ON – Participation in support of our friends at Heart of Niagara Hospitality and their fundraising efforts for The Alzheimer’s Society and Niagara Health Systems
  • DOVE 2011 – Determined to Oppose Violence Everywhere! Marathon Charity Lacrosse Game in Aurora, ON – Donation in support of the Canadian Centre for Abuse Awareness and the Spirit of the Stick
  • Ride to Conquer Cancer beginning in Calgary, AB – Donation in support of our friends at DUCA Financial Services Credit Union Ltd.

We are thankful for these and other opportunities to give back to our friends and our communities in support of these events.

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